Job Description

College Clerical Assistant II (Full-Time - Grant Funded)

Olive-Harvey College is looking for a full-time College Clerical Assistant II to support our Executive Director Workforce Equity Initiative. Olive-Harvey offers accessible and affordable opportunities for academic advancement, career development, and personal enrichment. This role requires excellent writing, verbal, and customer service skills. As a Clerical Assistant you will work closely with the students as they complete the steps towards the next level in their educational and career goals.

Primary Responsibilities:

• Operates computer equipment utilizing word processing software to produce a variety of materials.
• Answers telephones, takes messages, and transfers calls to appropriate personnel.
• Sorts and distributes incoming mail.
• Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges, and verifies delivery of ordered items.
• Provides information to student inquiries regarding registration, financial aid, departmental course offerings, and policies.
• Supports department with day-to-day functions, various projects, and assignments as needed.
• Provides general office support including but not limited to filing, faxing, photocopying, and data entry.
• Assists in the planning and implementing of events for Project Evolve participants.
• Maintains and updates student records.
• Adheres to the City Colleges of Chicago Customer Services Excellence Standards.
• Able to be prompt, courteous, and follow instructions when given assignments.

Qualifications:

• Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting or an equivalent combination of training and experience.
• Proficient in PC desktop and related software programs.
• Ability to operate a personal computer.
• Ability to keyboard 45 words per minute.
• Ability to follow oral and written instructions.
• Skill in basic filing, record keeping and operation of multiple office machines.

Annual Salary: $46,640. This position is represented by the Local 1708 union.

We offer: Excellent benefits at a low cost; investment plans 403(b) & 457(b); SURS retirement plan; generous vacation, holidays, personal & sick days plus tuition reimbursement. For a more detailed overview of benefits (421), please visit our benefits page.

Chicago residency is required for all full-time employees within 6 months of hire. We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago!

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